Done moves the message to a specified folder.ĥ. Team Email will create a message to a specific person.Ĥ. To Manager forwards the message to a specified person or specified people.ģ. After that, the Quick Step name will include the name of the folder.Ģ. Move To moves the message to a specified folder the first time you use Quick Steps. Each Quick Step can perform up to 12 actions.ġ. There are five built-in Quick Steps in Outlook 2016. You can configure Quick Steps the way you want to make the things you do quicker and easier. Just one click and you can send a new email to those people instead of digging through your address book. Let's say you send email to the same people frequently. For example, if you file your mail, then you can just do one click and have your mail marked as read and filed away for you. Right click on the grey flag beside any email in the Information Viewer. You'll then see this dropdown menu:īy definition, Quick Steps are one-click buttons that allow you to perform several actions at once. This means if you don't want to take care of a flag today, but you want to take care of it on Tuesday, you can set Outlook to do this. You can also set a due date for the flag.
Once you're finished with the flagged message, just click on the flag again to turn it off. It will now be replaced with a checkmark. Also, once you've flagged a message, it appears in the To-Do Bar. This makes it easy to scroll through your inbox and see which messages need your attention. If you want to flag an email, you simply click on the flag. It's in grey until you check it, but you can look at the snapshot below to see that it's there – and where it's located. Whenever you look at the messages in your inbox, you can see the outline of the flag that we're talking about. If you hover your mouse above an email in the Information Viewer, you will see it. You can also put a flag in an email that you send if you and the other person are both using Microsoft Exchange. Flags are a very important feature of Outlook. You can flag important messages to remind yourself to go back to it later.
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